Project Manager – Cabin Vacation Rental Business

About the Role

We are seeking a highly organized and experienced Project Manager to lead various improvement and expansion projects at Cabins at Chimney Mountain. This position will be responsible for the successful and timely execution of construction projects, procurement of materials and supplies, marketing roll-out, and integrating systems for improved guest bookings and management. The role is project-based, and compensation will be based on the successful completion of project milestones.

The Project Manager will work closely with the business owners and other stakeholders to ensure that projects are completed on time, within budget, and according to specifications.

Key Responsibilities:

Project Planning & Execution: Develop and manage detailed project plans for all improvement and expansion efforts. This includes setting timelines, budgets, and tracking project progress to ensure on-time completion.

Construction Oversight: Oversee all construction and renovation projects at the cabins, ensuring compliance with local codes, quality standards, and safety regulations. Coordinate with contractors, engineers, and construction teams to ensure work is done efficiently and to high standards.

Procurement & Logistics: Manage the procurement of materials, supplies, and equipment necessary for construction, cabin improvements, and expansion projects. Ensure all items are sourced within budget and delivered on time.

Marketing & Communication Plan: Develop and implement a marketing and communication plan to promote the improvements and expansions. This includes crafting promotional content, updating the website and social media, and ensuring clear communication with current and potential guests about upcoming changes and new features.

Systems Integration: Oversee the integration of new systems or upgrades to existing systems for managing guest bookings, cabin maintenance, property management software, and other operational tools. Ensure these systems are optimized for seamless use and improved efficiency.

Budget & Milestone Management: Track and manage project budgets, ensuring that each project stays within the financial parameters set forth. Provide detailed reporting on milestones, costs, and progress to the owners throughout the project lifecycle.

Risk Management: Identify potential project risks or challenges, and proactively develop solutions to minimize or mitigate them. Ensure proper documentation of risks and responses.

Collaboration with Owners: Work directly with the business owners to align project goals with the company’s vision and business needs. Provide regular updates and collaborate on decisions throughout the project phases.

Qualifications:

Proven experience in project management, construction, and/or hospitality-related projects, preferably in vacation rentals or tourism businesses.

Strong knowledge of construction processes, including working with contractors, subcontractors, and construction teams.

Experience with procurement and supply chain management, particularly in sourcing materials for building and renovation projects.

Familiarity with systems integration and property management software, including booking platforms (e.g., Airbnb, VRBO) and operational tools.

Exceptional communication skills, with the ability to create and execute marketing strategies that communicate the vision of the business and the value of the improvements to guests.

Ability to manage multiple projects and stakeholders simultaneously, with a focus on delivering high-quality results on time and within budget.

Strong problem-solving skills, with the ability to adapt to changing circumstances and tackle challenges creatively.

Experience with marketing, content creation, and promotion across various channels (e.g., website, social media, email).

Knowledge or passion for the Adirondack region and outdoor activities is a plus.

Strong organizational and time management skills, with the ability to work independently and stay on track with project deadlines.

Physical Requirements:

Ability to be on-site for project oversight, potentially working in varied weather conditions.

Ability to lift up to 30 lbs and participate in hands-on tasks related to construction or cabin improvements when necessary.

Compensation & Benefits:

Compensation: Pay will be based on project milestone completion. Specific milestones and payments will be agreed upon at the start of the project.

Flexible Schedule: Work as needed to meet project deadlines, with the potential for remote work when not overseeing construction or on-site activities.

Opportunity for Future Projects: This is a project-based role, but successful performance may lead to additional projects or ongoing opportunities with Cabins at Chimney Mountain.

Requirements